Next shift
Tuesday 14 October
07:00–15:00
Harbour Road
8 h
3 jobs on this shift
View schedule ›
Workforce planning that starts from the work
Do you have enough people for the work you have committed to?
Enter what needs doing, and Vicis tells you how many hours it takes, whether your people cover it, and where the week falls short, while there is still time to fix it.
Tuesday
74%
42 h of work · 31 h available
11 h short
An illustration. The same view, with your own week in it, is the first thing you see after signing in.
Who it is for
For businesses whose work arrives as jobs.
If your week is a list of things to be done (places to visit, jobs to complete, units to turn around), each with a location, a date and a rough duration, this is built for you. It is built for the person who plans that week: several people across several locations, a schedule held in one head, and the discovery on Wednesday that it does not add up.
It is not built for work measured in footfall or call volume. If your demand is customers walking in rather than jobs to be done, another tool fits better.
How it is different
Start from the work
Jobs carry an estimated duration. The staffing requirement is derived from them, not guessed at, and not copied from last week.
Capacity, not headcount
Your people state one recurring week. Availability becomes hours, and hours are the unit work is measured in.
Plan against actual
Estimated time meets worked time, so the next estimate is better, and so is the staffing decision that follows it.
- Estimated
- 42 h
- Worked
- 46 h
- 4 h over plan
- Next week's estimate
- 46 h
The first hour
Add your locations
The places work happens. Everything else hangs off them.
Add your people
Who works for you, where, and which week they are available.
Enter a week of work
What needs doing, and roughly how long it takes.
Publish the schedule
Staff see their shifts on their phone. Nothing is printed and nothing is pinned to a wall.
The first week
Staff clock in
On their own phone, at the location. From here on, hours are counted, not assumed.
Time meets estimate
Worked time sits beside the estimate on the schedule, and next week's estimate is corrected.
Export payroll
Approved hours leave as a file for whoever runs payroll. Pay rates are joined there, never on the schedule.
What each person sees
The person who plans the week
Each day says whether the people cover the work, in hours, before the week starts.
Wednesday
105%
38 h of work · 40 h available
2 h spare
The people who do the work
Their next shift, where it is, and one button to clock in, on their own phone.
Home
Go to clock
Owners and office staff see everything, including pay. Managers see their locations and never see pay.
An illustration. The same view, with your own week in it, is the first thing you see after signing in.
Three things people ask first
- How long does setup take?
- About an hour: your locations, your people, one week of work. The four steps above are the whole of it.
- What do my staff need?
- A phone with a browser. No app store and nothing to install: they open an invitation, set a password, and see their next shift.
- What happens to our data?
- Compliance belongs to the employer. Where Vicis records or warns, it does so against limits the organisation configures — never against limits Vicis assumes.
A data processing agreement, ready to sign
Access, correction and erasure, on request
Encrypted in transit and at rest
- PrivacyData processing
Request access
We set up each organisation by hand. Tell us about your business, and we'll create your organisation and send you an invitation.
- About an hour
- to set up
- Nothing to install
- staff open a link on their own phone
- A file your payroll bureau reads
- hours leave, pay is joined there